So, you're on the hunt to book a speaker for your next event. Whether you're a seasoned pro at this game or a first-timer stepping into the arena, you've landed in the right spot. You've got questions? Perfect. We've got answers—and then some.
How long will this take? How much will it cost? What are they doing over there while I wait for my offer to be accepted?!
Let's roll out the red carpet and walk you through this. First, let us direct you to this overview, which should give you a pretty clear idea about the whole thing. It’s a six-step process that starts and begins with you—with your needs, your budget, your plans—and ends with your successful event.
Let’s break things down.
Step 1 | The Website Search
We recommend taking action as soon as possible for this step.
Hard numbers: we recommend you start six months before the event to keep all options possible—but with options like virtual appearances available, we can make pretty much any time frame fit (with a bit of flexibility).
We’re thrilled to bring you thousands of speakers, experts and celebrities from dozens of categories. Click the link below to begin your search! You can refine by speaker category, location, company or team.
Speaker Booking Agency: For all your expert and celebrity speakers.
Behind the Scenes:
It may look like all the effort here is on your side of the table, but we’re constantly updating and expanding our roster of speakers.
Time Estimate: Your Mileage May Vary
This might sound like a cop-out, but it’s true: this step depends entirely on you. Browse for days, for moments, or search for your short list—if we don’t already have the details, contact us and we’ll see what we can do.
Step 2 | Contact Us
Two options here. You can either call us directly or reach out through a short contact form—though we strongly recommend that you use the Booking Request Form. It gives us the best opportunity to prepare for our first meeting and is the quickest way to generate a response.
The form makes it easy for you to give us as many details as you’d like, or just tell us briefly what you’re interested in—and then stand by for contact. Follow the link below if you’re ready to talk!
Speaker Booking Agency | Contact Form | 1-888-752-5831
Behind the Scenes:
We’re putting this plan into motion the very moment you reach out. Our agents will gather relevant speaker details and dates, setting the stage for quick and confident planning.
Time Estimate: 5-10 Minutes
This should only take as long as you need it to.
Step 3 | Booking AgentFollow Up
Our agents pride themselves on rapid response.
On most occasions, you can expect a call within the same business day—often within two hours—and at the latest, it will be the very next business day. We’ll come ready with the information you provided us, or just ready to listen and provide guidance.
Behind the Scenes:
This is where our agents shine, leveraging their networks and know-how to bring you options that align with your vision and budget. More than 25 years of contacts, event experience, and industry trend expertise align on our end—creating an effortless experience for you.
Time Estimate: ASAP—One business day at most
Like a well-oiled machine.
Step 4 | The Offer: Let’s Make a Deal
Once we’ve chosen our speaker, your agent will send over a Firm Offer Form (simply put: the official terms, conditions, and commitments )for you to sign-off on. We take this and use it to negotiate on your behalf; if the offer is accepted, your booking agent will then send you an agreement.
Behind the Scenes:
We are submitting the offer, and keeping you informed of every important detail as it comes through. No surprises or late-game changes to the playbook. If our initial offer isn’t accepted, we will guide you towards a new suggestion
Time Estimate: 1-3 business days, can take 1-2 weeks depending on speaker
Our long-standing networks allow us to move this process along fairly quickly, but the timing itself can depend on the availability of the speaker. For example: it could come down to their previously-booked engagements, preparation time, or other pending opportunities.
Step 5 | Booking Logistics: The Devil’s in the Details
Offer accepted? Fantastic. Now, let's get down to brass tacks—travel arrangements, schedules, tech checks. We've got you covered, ensuring everything runs as smooth as silk.
Behind the Scenes:
Upon confirming your speaker, a logistics coordinator from our team will reach out with a pre-event questionnaire. This essential document allows you to share all pertinent details about your event and organization, helping us tailor the speaker's experience to your unique needs. We handle this information with the utmost care, ensuring we have every aspect covered—from the speaker's understanding of your event's goals to any specific requests you might have.
Additionally, we can facilitate a pre-call between you and the speaker—or their direct representative. This conversation is an opportunity to align on content, discuss event specifics, and, if your event is virtual, conduct a tech check. This ensures that both you and the speaker are fully prepared and on the same page, making for a seamless event experience.
Time Estimate: Ongoing
Initial setup can be as short as setting up a virtual event to dealing with venues, so it does depend: but you're guaranteed to be set well in advance of go-time.
Step 6 | Successful Event: Take a Bow
Curtain call. Your event is not just happening—it's thriving. And as the applause echoes, remember, this is just the beginning of what we hope will be an encore-worthy partnership.
Behind-the-Scenes
We’re ready and available should you need anything at this stage, but thanks to dutiful planning, you won’t need us at all.
With every successful event, we not only aim to meet your expectations but to exceed them, paving the way for future collaborations that continue to raise the bar. So, take a moment, enjoy the accolades, and when you're ready to do it all over again, know that we're just a phone call away. Ready to bring the house down once more? Let's start planning your next event.
